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Project
Description
In Yemen, since mid-March 2015, the conflict has spread to 20 of the
country's 22 governorates, prompting a large-scale protection crisis and
aggravating an already dire humanitarian crisis brought on by years of poverty,
poor governance and ongoing instability. The number of people in need of some
form of humanitarian assistance has increased by 33% from 15.9 million to 21.1
million people. This means that 80% of Yemen's population now requires some
assistance to meet their basic needs for food, water,energy, healthcare,
shelter and other basic supplies. More than 12 million people have been
directly affected by the conflict, including more than 7 million children.
The EU-funded Enhanced Rural Resilience in Yemen Program ERRY is to
enhance the self-reliance of rural people and communities to better cope with
crises, risks and shocks. The project is being initiated, and will be
implemented for a period of three years. The project will be implemented in
eight districts within four governorates as follows:
- Lahj Governorate: Tuban district and Tour
Albaha district.
- Abyan Governorate: Kenfar district and
louder district.
Through ERRY a resilience approach is being spearheaded, to enhance
collective action, aid delivery and economic recovery. The program is designed
to enhance the self-reliance of rural people and communities to better cope
with crises, risks and shocks. The solar component of the program will support
communities benefit from improved and more sustainable livelihoods
opportunities through better access to solar energy;
The solar component aims to build community energy resilience in the
target areas. Through its interventions it enhances community-based access and
application of sustainable solar energy across rural communities in the project
targeted areas. Priority will be given to rural basic services such as health,
water supply, education, communal services, market places, solar water
pumping,.etc. that contribute and build community energy resilience. It also
promotes application and spreading of the use of solar water pumps in the
agriculture sector within a comprehensive package including use of efficient
water irrigation system. Furthermore, it also promotes micro solar-based
business development. Following are the key planned intervention for building
rural community solar resilience in the targeted districts:
·
Expansion of
solar energy applications to strengthen rural energy resilience, capacity
building and recovery;
·
Decentralized
solar energy services installed in public service centers to reinforce
livelihood resilience of vulnerable rural communities;
·
Solar energy
introduced to support enhancement of rural community energy resilience;
·
Marketing of
micro-business development for solar energy supported;
The first step in the process of building energy resilience in the
targeted districts is to carry out socio-economic and solar needs/gaps
assessments. A team of two national consultants will be assigned to carry out
these assessments.
Monitoring Objective:
Adwar Organization For
Youth Development to undertake inspecting task, testing of solar energy
system equipment for UNDP solar energy project, Specified in Lahij and Abyan
governorates, 24 solar energy
system for each governorate, as follow:
Lahej Govenorate: 12
solar energy system, includes two district.
- Tuban districts: 6 solar energy
system/
(2 at schools + 2 unit Health + 1 at Office of Education +
1 at Health Office).
- Tawr Al Baha district: 6 solar energy system/ (2 at schools + 2
unit Health + 1 at Office of Education + 1 at Health Office).
Abyan Governorate: 12 solar energy system,
includes two district:
- Khanfar districts: 6 solar energy
system/
(2 at schools +2 unit Health + 1 at Office of Education + 1
at Health Office).
- Lawdar district: 6 solar energy
system/
(2 at schools +2
unit Health + 1 at Office of Education + 1 at Health Office).
Adwar Organization to
undertake inspecting, testing of solar energy system equipment to ensure compliance of all
delivered solar systems equipment and conformity with the pre identified
quality standards and technical specifications at central level, and to
undertake institutional arrangement at local level, consult with all
stakeholders at governorates, districts and community levels and supervise the
take-over from the supplier to the beneficiaries and ensure installation and
operation of delivered solar energy systems are smooth and well performed
through conducting field monitoring for all process of handling, delivering,
installing and operating solar energy systems at local level in the targeted
districts to guarantee proper delivery, installation and operation of the solar
energy systems.
attached:Technical proposal - Time Plan - Detailed financial offer.
Technical proposal
Results
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Monitoring and Evaluation
Methodology
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Source of verification
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Indicator
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Description of activity
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The main activity
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M
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7 staff/ 3 Management crew and 5 ENG crew have the
capacity to supervise the implementation, control and develop a mechanism
solid institutional arrangement proper solar energy to the beneficiaries for
delivery.
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The
evaluation method for the achieved results of the project will be through the
indicators that support targets achievement through the number of
beneficiaries from the activities, their evaluations (performance,
uniqueness, diversity, marketing professionalism, promotion) and through the
achievement, reports and constant follow up and activities evaluation through
all stages of the project management .
Management Mission:
Demonstrate
integrity and fairness by ensuring that all solar energy equipment and
components have met the quality standards and required technical
specifications and all solar systems delivered, installed and operated
properly and safely to ensure providing sustainable solar energy systems for
building and strengthening rural community energy resilience in the targeted areas.
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Curriculum Vitae
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· The Management
crew have skills in supervision and implementation and has the capacity for
analysis and reporting.
· The ENG
crew Have community institutional development experience and able to design
delivery, receipt, and monitoring systems. and display professional, technical/practical and first-hand working
experience in solar energy applications.
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1. Choose management
and Eng staff:
crew:
Management crew:
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Project Manager
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Logistics Coordinator / Lahej
- Abyan
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Financial
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Lahej – Abyan
Technical crew:
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Head of Engineers Team
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Field Engineer - Tor Albaha
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Field Engineer - Toban
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Field Engineer - Khanfar
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Field Engineer - Lodar
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The mechanism of choice: will choose the technical team
from Lahej and Abyan Govenorates in accordance with the approved criteria.
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Institutional arrangement
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1
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Interaction
and cooperation of official bodies and beneficiaries and civil society
organizations in Govenorates Abyan and Lahij meet the rapid implementation of
the process smooth and well.
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Communications - relationships -
encounters with the beneficiaries -
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Official
diary - direct contact - Documents UNDP
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The
existence of interaction and cooperation of official bodies and beneficiaries
and intermediaries and civil society organizations in the two Govenorates
accounted for 95%
Find
detailed information on the names of the targeted institutions, officials and
the number of beneficiaries of the solar system's services
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2. Preparation
of a plan Consult with the different stakeholders at the governorates,
district and community levels.
- coordination
and communication with the education and health offices in the Govenorates of
Abyan and Lahej and in targeted districts in the project and find ways to
cooperate and facilitate the work of the project team.
- Find
intermediaries through communication with civil society organizations working
in the two Govenorates .
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Development
of a solid institutional arrangement at local level in consultation with all
stakeholders at governorates, districts and community levels and supervision
of the take-over from the supplier to the identified beneficiaries and ensure
proper delivery and sustainable use of the solar energy systems.
Inception
report including institutional arrangement framework and a set-up of a code
of practice for sites assessment, preparation of the systems, handling,
installation, assembly of all component in a system, commissioning and
operation with special requirements for all equipment, and hand over modality
to the beneficiaries and the maintenance guideline.
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Precision
and skill in the preparation and processing - and prepare forms smart and
professional reports
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Forms of
delivery, examination and monitoring
And
contracts and plans technical, administrative and final reports
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Existence of the institutional arrangement and technical installations
monitoring mechanisms and appropriate documentation in close coordination
with the project team including donor requirements.
Existence of a code of practice for sites assessment, preparation of
the systems, handling, installation, assembly of all component in a system,
commissioning and operation with special requirements for all equipment, and
hand over modality to the beneficiaries and the maintenance guideline.
Existence of a clear set of regulations and technical and regulatory
requirements for Control and field monitoring.
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3. Preparation and processing of
documents, procedures, reports, and forms examination and verification
control and delivery of solar energy to the beneficiaries in accordance with
the standards and specifications adopted, in addition to administrative
facilities, as follow:
Technical
equipment:
- forms
for inspect the equipment and accessories solar energy.
- Check the date of manufacture and the extent of compliance with the specification of the purchase from the supplier and its compliance with quality standard, technical specification forms.
- Inspect
the equipment and the safety of transport forms to the
beneficiaries.
- Evaluation of the targeted sites forms. - Evaluation of the installation and operation of all solar systems smooth and good performance forms. - Delivery to the beneficiaries forms. - Beneficiaries in writing signed by the proper use and preservation and maintenance of the solar power system's commitment forms. - The final technical report forms.
Administrative
equipment:
- Contracts forms administrative,
technical and operational team.
- Documentary Session of the
financial operations of exchange form.
- Preparing the scientific field
manual plan.
- Implementation course of the
beneficiaries in the installation and maintenance of solar energy plan.
- form the financial report.
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A
technical report of the results of the test samples and their conformity with
the specifications and quality standards.
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Follow-up
- and note - examination
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Test - tools match the samples
with the specifications - Test report
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Satisfaction
rate of 95% of the beneficiaries and supporting the samples of equipment test
results before delivery of the work team.
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Testing all sample of representing required
equipment before delivery using reliable testing instruments and check their
manufacturing date, their existing situation, storing conditions, handling
methods and transportation safety, and
verify their compliance with the specified quality standards technical
specifications and safety norms and submit
Technical Report.
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Testing all sample
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2
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enhancing
the link between suppliers, government, customers and other stakeholders and
create partnership and networking between solar dealers, local private sector
and key stakeholders within the target governorates
Installation
and delivery and operation of the system 24 Solar in four districts in the
Govenorate of Abyan and Lahej has been achieved.
- To increase insights into the use of solar PV
in social services facilities (health,
schools.), monitoring and evaluation activities are required.
outdoor
lighting, make health facilities more accessible as an attractive social
landmark for local communities.
Improved
emergency medical interventions, Electrical equipment required for health
services: devices, appliances and infrastructure, Electrical equipment
required for health services: devices.
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- Performance
monitoring (inputs, outputs, activities, plan commitment, well performance,
constant follow up, supervision visits, reports and meetings)
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Technical
Reports
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- Ensure
examination, installation, delivery and operation of the equipment at the
targeted sites are properly accounted for 90%
Existence of a clear set of
regulations and technical and regulatory
- Review of good practices in youth development
reveals that capacity building on conflict sensitivity & conflict
preventionfor the project team to ensure the success of the project.
The
presence of lighting with the complex security situation led to a feeling of
greater safety, and has a positive impact on children's ability to study well.
A-service
Lighting in rural health facilities, mainly at night. Therefore, using a
renewable energy system for lighting will improve the quality and
availability of light significantly, which will lead to improve medical
emergency interventions, including first aid, birthing and surgery
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Most of social services facilities including health
facilities, schools and communal services offices in the target districts are
owned by district councils. Hence, it is their responsibility to operate and
maintain the installed systems. This is a challenging situation, as most of
the district councils do not have a maintenance budget set aside. This leads
to premature failure as the systems are not attended in time when there is a
problem. Therefore, it is recommended to create a sustainable maintenance
mechanism for regular maintenance and for replacing defect components of the
PV system along the lifetime. For instance, establish maintenance and
replacing fund. On the long run, system maintenance is the backbone of the
sustainability of solar PV systems.
- The
investment costs of PV systems are high; therefore systems can be stolen in remote
areas. Some health facilities, schools, or communal services offices lack the
safety of fences or other measures that prevent installed systems from being
stolen. Anti-theft screws can keep the solar PV modules secured. Another
option to secure the solar PV modules is through the welding of module frames
together, if possible with a fixed foundation;
And it will consist of interventions during the
team:
The implementation will be in two directions:
I: Management Team:
- Communicate with the supplier and
recipients
- Visit the targeted sites to
facilitate the task of the technical crew.
- Coordination with local civil
society organizations in the two Govenorates.
- Supervising the work and the
performance of the technical crew.
- Providing all the needs and
requirements of the technical team in carrying out their task with ease.
- Signing of the receipt by the
beneficiary.
- The receipt of receiving reports
of the target.
- The receipt of reports and forms
examination, inspection and evaluation of the installation of the technical
crew.
- Photographic documentation and media protruding.
II:
Technical team:
- Check for
fluid transfer equipment and compliance with specifications and quality
standards.
- Make sure to meet all compliance and quality standards and technical
specifications and safety standards requirements.
- Choose a
specific official to run the system and keep it in the targeted sites.
- Visit the
sites and evaluate and determine the appropriate places for installation.
- Supervision of solar power systems before and after the installation
of community service sites.
- Test all equipment before installation target sites.
- Processing Machinery guidelines for maintenance of the beneficiaries.
- Technical reports for inspection,
installation and operation of solar energy delivered preparation.
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Fieldwork
administrative and technical team for the Govenorates of Lahej and Abyan
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3
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• Graduated 24 beneficiaries in the system solar energy area.
• Increasing
awareness for solar PV systems among the local communities and social
services in the target districts, through organizes education campaigns.
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Monitoring
and evaluation - and the practical application and training - Documentation -
Media protruding
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The names of the beneficiaries -
the final evaluation
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24 beneficiaries
of the training they have skills and abilities in the installation and
maintenance of solar energy and conservation.
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Conducting a specific training program on operation
and maintenance of solar PV systems for local working staff, which is likely
to increase efficiency and sustainability. The training program can be
launched simultaneously with the installation of the solar PV systems.
Moreover, training of local staff on management of energy stored in batteries
is necessary; including the operation of critical, important and
non-important loads, as well as installation and regular maintenance,
replacing spare parts, checking of the electrolyte in batteries, corrosion
cleaning, checking and replacing protection fuses, and short-circuit problems.
- When designing and implementing
training program or awareness campaigns, take into consideration the
sensitivity of females’ situation, particularly, venue of training and
duration of the training program, as well as level of education;
1. The
implementation of training two courses for beneficiaries in the governorates
of Abyan and Lahij in the field of installation and maintenance of solar
energy system and sustainability.
And it
will be targeting and selection of 12 trainees from the recipients in each
governorate a total of 24 trainees.
Training
for 8 hours of training for two days in each governorate.
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Education
and training to the beneficiaries of the solar system in the governorates of
Abyan and Lahej
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4
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Practical and field guide contains
Altalimyat during installation, monitoring and maintenance of solar and
handles all activities to install and operate, as well as regular maintenance
procedures guideline
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Monitoring reactions
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Preparation, processing and achievement
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operational
manual and a practical field guide listing the essential issues that require
attention during installation, follow-up and maintenance. The compiled manual
should address all activities of installation and operation as well as
regular maintenance procedures guideline.
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2.
Scientific
Field Manual Preparation
Prepare operational manual
and a practical field guide listing the essential issues that require
attention during installation, follow-up and maintenance. The compiled manual
should address all activities of installation and operation as well as
regular maintenance procedures guideline. This manual will be regarded as a
practical field guide and a hand-on and accessible manual. The beneficiaries
of this guideline are the rural community beneficiaries.
user manual and should be delivered
to end-users social services facilities and other beneficiaries. The manual
should illustrate operation, monitoring and energy management of the system.
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Completion of technical and
administrative reports final showing in a transparent manner what has been
implemented in the control and supervision of the inspection and installation
and delivery of the solar energy system for beneficiaries
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Results
Evaluation Monitoring (achieving targets, results and effects)
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Technical
and administrative final report
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Quality and excellence achievement
reports final technical and administrative reflect what has been implemented
in the control and supervision of the inspection and installation and
delivery of the solar energy system for beneficiaries
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- Submit
Final Report verifying fulfillment of all compliance requirements, quality
standard, technical specification, and safety norms for all equipment,
components. And confirming all solar systems installed in an integrated and
compatible manner and well operated.
- Literary report and photos.
- Financial report with all
financial documents.
- Send reports.
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Technical,
administrative and financial reports final processing and send
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5
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Time Plan
M
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Activities
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Team port
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The time period in weeks (December 2016 -
January 2017)
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December
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January
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1
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2
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3
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4
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1
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2
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Activity 1.1
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Choose the institutional and
technical staff.
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Organization management Adwar
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Activity 1.2
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Preparation of a plan Consult with
the different stakeholders at the governorates, district and community levels.
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Management Team
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Activity 1.3
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Preparation and processing of
documents, procedures, reports, and forms examination and verification
control and delivery of solar energy to the beneficiaries in accordance with
the standards and specifications adopted, in addition to administrative
facilities
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Technical Team
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Activity 2
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Testing all sample.
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team leader - Technical Team
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Activity 3
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Fieldwork administrative and
technical team for the Govenorates of Lahej and Abyan.
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Administrative and technical team
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Activity 4
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Education and training to the
beneficiaries of the solar system in the governorates of Abyan and Lahej
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Administrative and technical team
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Activity 5
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Technical, administrative and
financial reports final processing and send
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Administrative and technical team
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